Have you made some expenses you wish to reclaim? This checklist is so you get a clear overview on the steps to take for a smooth reimbursement:
- If you advance costs, please have the proof of payment drawn up in your own name (mentioning UGent or CMM is not necessary)
- Only reclaim your own expenses, no costs paid by someone for you. If someone paid for you, like a family member, the reimbursement should be done to that family member, which is a different procedure (Refund).
- Please mention clearly if you applied for financial support at the FCWO when submitting your expenses
- Create an expense note and upload your receipts in SAP Concur within 1 month
